Cloud Integration & Aggregator

10 G Suite Security Features To Protect Users Data

There is a reason for G Suite’s growing popularity among business owners. The answer is the security that Google provides for its users. In this modern age full of advanced technology with constant news of information leaking, Google stays ahead of the curve due to the highly secure, reliable, and compliant environment that it is able to offer. This blog aims to introduce the ten important security benefits that G Suite, a package of cloud-based services for businesses, provides.

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1. Password Protection

G Suite provides 2-step verification, a tool that greatly reduced the risk of unauthorized access by asking users for additional proof of identity when signing in. This offers another layer of security for user login by requiring a physical key. They key sends an encrypted signature and works only with the sites that it’s supposed to, which in turn helps to guard against phishing. Additionally, G Suite administrators can easily deploy, monitor, and manage the security keys from within the administrator console without needing to download any software.

2. Spam Detection

G Suite also provides spam detection, adding another layer of security for G Suite users. Gmail achieved 99.9% accuracy in spam detection and block phishing messages due to the advances in machine learning. Less than 0.1% of email in the average Gmail inbox is spam.

3. Malware Detection

Another similar function to spam detection is malware detection. To prevent malware, Google automatically scans every attachment for viruses prior to a user downloading it. In fact, even Gmail checks for viruses in attachments queued for dispatch, which protects Gmail users and the spread of viruses.

4. DKIM/DMARC

Likewise, DKIM (DomainKeys Identified Mail) is another method that verifies the content of messages are trustworthy, meaning that they were not altered from the moment the message left the initial mail server. An important security component is the phishing prevention that follows DMARC standard by utilizing machine learning. Furthermore, by following the DMARC standard, domain owners can decide how Gmail and other participating email providers handle unauthenticated emails coming from the domain, which protect users’ and organization’s reputation.

5. Single Sign On

G Suite offers a security feature called SSO, or single sign-on, which enables unified access to other enterprise cloud applications. Google’s identity and access management services allows administrators to conveniently manage all user credentials and cloud applications access in one place.

6. Mobile Security

In addition, Google provides mobile device management, another security feature, that continuously monitors systems and alerts users to suspicious device activity. Administrators can enforce mobile policies, encrypt data on devices, lock lost or stolen mobile devices, and remotely wipe devices.

7. Google Vault

Google Vault supports organization's needs by allowing users to retain, hold, search, and export data. Vault also supports Email messages, Google Hangout, Google Groups, and files in Google Drive and Team Drives. Some usages of Vault include archiving to control how long data is retained before being removed from user’s accounts, legal holds, and searching domain’s data.

8. Advanced Drive Auditing

Advanced Drive auditing and reports is another security feature provided by G Suite. G suite allows administrators to track user actions across multiple spans of Admin Console, Gmail, Drive, Calendar, Groups, mobile, and third-party application authorization. For example, if a file containing the word “confidential” is downloaded or shared outside the organization, administrators can be notified.

9. Data Loss Prevention

There is a critical function of G Suite called DLP (data loss prevention) to protect sensitive information within Gmail and Drive. In addition, the setup for DLP is easy due to the provided predefined content detectors. Once the DLP policy is created, Gmail can automatically check all outgoing email for sensitive information and take action to prevent data leakage. Also, DLP for Drive makes it easy for administrators to audit files containing sensitive content and create rules that warn and prevent users from sharing confidential information with external parties.

10. Email Encryption

At last, the tenth security benefit is the Email encryption (S/MIME) function. Google encrypts content as it moves between multiple servers and those of other companies and prevents retroactive decryption of HTTPS sessions by an adversary. Furthermore, every single sent email that the client sends or receives is encrypted while moving between Google’s data centers. By doing this, the messages are safe not only when they move between Google’s servers, but also as they move internally within Google. To further protect users’ privacy, Google doubled its RSA encryption key length to 2048 bits and started changing them every few weeks.

To find out more and to customize app with Google APIs, contact Netkiller, a partner of G Suite that will provide more information and services, at https://www.netkiller.com/ .

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